Litigation Secretary

Location: La Jolla / UTC Area, San Diego, CA
Schedule: Full-Time | Hybrid (2 Days In Office, 3 Days Remote)
Salary: $85,000 - $114,321
Benefits: Medical, Dental, Vision, 401(k) with Profit Sharing, Generous PTO, and Paid Holidays

About the Role

A highly respected law firm in the La Jolla/UTC area is seeking a Litigation Secretary to support a busy team of attorneys handling sophisticated labor & employment and civil litigation matters. This position is ideal for a detail-oriented professional with strong state and federal court experience who thrives in a fast-paced environment and takes pride in producing high-quality legal work.

Following an initial onboarding and training period, this position offers a hybrid schedule with three remote days per week.

Key Responsibilities

• Prepare, format, proofread, and finalize pleadings, motions, briefs, correspondence, and other legal documents.
• File documents electronically in California state and federal courts.
• Maintain attorney calendars, docket deadlines, court dates, and case schedules.
• Assist with all phases of litigation, including discovery, pleadings, and trial preparation.
• Prepare document shells, update templates, and ensure compliance with court rules and filing requirements.
• Coordinate depositions, hearings, mediations, and other legal proceedings.
• Manage case files and document management systems.
• Handle attorney time entry, expense reports, and administrative support functions.
• Communicate professionally with clients, court personnel, vendors, and opposing counsel.

Qualifications

• Minimum 5 years of experience as a Litigation Secretary or Legal Assistant supporting civil litigation matters.
• Strong knowledge of California state and federal court procedures and e-filing requirements.
• Experience managing litigation calendars and docketing deadlines.
• Familiarity with the full lifecycle of civil litigation, including discovery and trial preparation.
• Advanced proficiency with Microsoft Office Suite, particularly Word formatting.
• Experience with legal technology such as iManage, NetDocuments, Milana/CompuLaw, PACER, ECF, or similar systems is highly preferred.
• Excellent organizational skills with exceptional attention to detail.

Top Qualities We Are Looking For

1. State and Federal Civil Litigation Experience

   • Strong understanding of court rules and filing procedures.
   • Ability to prepare document shells, finalize court filings, and independently identify applicable filing requirements.

2. Docketing and Calendaring Expertise

   • Experience tracking deadlines, court dates, and litigation milestones with accuracy and consistency.

3. Adaptability and Teachability

   • Flexible team player who is eager to learn new systems, processes, and practice areas while maintaining a positive attitude.